The DePaul University Archives preserves and provides access to University records of historical value. The history of DePaul can then be saved and studied by those with need to access the information. In carrying out the activity of preserving materials for use, the Archives appraises, collects, organizes, describes, and provides tools for accessing materials that have permanent legal, fiscal, administrative and historical value that are no longer needed by the office that generated these records.
Materials added to University Archives collections include the following as transferred from the responsible department designated on the University Records Retention schedules:
- Accreditation reports and supporting documentation, such as North Central Accreditation reviews and reports, and individual unit accreditation agencies for Schools of Business, of Education, etc.
- Annual reports, correspondence, reports and planning documents, minutes, subject files, and other significant documents of all governing bodies and administrative and academic units of the University, such as: Board of Trustees, governance councils, Presidents, Vice Presidents, Library, Academic departments, etc. Correspondence files of official departmental correspondence. Minutes, memoranda, and reports of all academic and administrative committees, such as the faculty council and its committees.
- Publications distributed in the name of the University including: annual reports, catalogs, bulletins, class schedules, yearbooks, student newspapers, university directories, alumni magazines, alumni directories, conference proceedings, school and division newsletters.
- Theses or dissertations produced as part of the degree requirement for a master's or doctoral program.
- Photographs/images that document the history, growth, and critical issues of DePaul. All images must be identified and dated prior to transfer to Archives. Photos of buildings and of identified faculty and significant administrative staff are of particular value in documenting the history of DePaul. Photographs included in permanent collections in University Archives must contain significant information with some visual interest and focus. Images transferred and retained should be of something that has sufficient information and interest that it could be considered for publication.
- Audio-visual materials which document the history of the University.
- Artifacts and memorabilia of the built and physical environment of DePaul, such as fragments of buildings, banners, posters, insignia, etc.
- Biographical information of faculty, administrators, and staff. Biographical files should include: a dated head shot photograph, preferably black and white; a dated copy of curriculum vitae; any additional information as to scholarly interests and pursuits; obituary.
- Publications produced by faculty members during their tenure at DePaul. This may include monographs, journal articles, musical compositions, set designs, or other creative work.
- Research collections of retiring DePaul faculty, documenting their career at DePaul and their scholarly publications or artistic productions.
- Records of student organizations, including student publications for these organizations.
Files NOT ADDED to DePaul University Archives:
- Personal memorabilia, honorary awards, plaques, statues, gifts, inscribed items that accrue to faculty, administrators, and staff as acknowledgement of their work and contributions to DePaul or outside organization.
- Multiple copies (more than 2) of any publication, program, flier, form, produced by the depositing individual or agency.
- Personnel files on faculty, staff, or students; or any files containing confidential and personal information; such as:
- Resumes received in application for positions.
- Any document containing salary information attached to individual names.
- Course evaluations or analysis with specific mention of names of faculty or students.
- Draft copies of plans or reports
- Lectures given at DePaul by individuals not associated with DePaul.
- Raw statistical data gathered for whatever purpose. This includes raw enrollment stats; course load information; individual or departmental survey information; donor amounts
- Research materials gathered by faculty or staff such as:
- Photocopies of research materials from other repositories collected for personal research use.
- Faculty class lecture notes.
- Photographic materials sent as contact sheets or negatives; such images are physically too small to identify and digitize for patron access.
- Images copied to provide general background information from books or other publications. Images of original artistic or theatrical productions produced by DePaul departments or faculty are retained in the department files or faculty collection.
- Student papers other than theses or dissertations.
- Course syllabi.
- Transaction documents such as:
- Financial transaction documents, including but not limited to: cancelled checks; invoices; ledger reports; petty cash vouchers and/or receipts; any non-final budget report (including budget requests).
- Information transaction documents: information request forms; items-mailed forms; application for any items; ticket stubs and gate receipts; copies of credit card slips for payment.
Please contact Andrea Bainbridge in University Archives with any further questions.
Richardson Library, Room 314
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The archival collections of the Western Province of the Congregation of the Mission, administered by DePaul University.